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Privacy policy.

How Bears United Magazine collects and uses personal information


Bears united Magazine takes the privacy of its members very seriously. We appreciate that not all of our members are “out” and we will endeavour to never abuse the trust our members put in us.

Under the law, we are allowed to collect and process your data because you have formed a contract with Bears united Magazine by becoming a member or have given consent by signing up for our Newsletter or making a purchase through our website.

How we collect personal information

Ways in which you may be providing us with personal information include, for example:

  • registering on our site;

  • signing up for a newsletter;

  • signing up for a magazine;

  • signing up for membership or discounts;

  • contacting us with an enquiry;

  • Entering a competition, promotion or survey;

  • completing a survey which contains your personal information;

  • reporting a problem; and/or

  • giving us some feedback.

What we collect


We collect your name, postal address, email address, and date of birth. Members may additionally provide their phone number but are not required to.

How we use this information


Sending out membership cards and other related information, communicating directly with members on Club-related matters, and reminding members that their membership is due to expire. Date of birth is collected to ensure members are of legal adult age in the UK.

How long we keep this information

If a member does not renew, we will remove them from our database six months after their membership expires, or earlier on request.

Signing up for our newsletter

What we collect

We collect your name and email address. This is administered separately from the membership database via Wix. You should be aware that Wix  has its own privacy statement. Although Wix is based outside the EU, it is compliant with Privacy Shield.

How we use this information

We use this information to email the Bears united Magazine and occasional other Event communications.

How long we keep this information

We will keep this information for as long as the subscriber wishes to receive the Newsletter. Subscribers can unsubscribe at any time using the link provided in the emails. If we get an Undelivered notification, we will remove that email address within one month.

How we will not use your information

We will not use or disclose personal information of our members in any other way, except where required to by law enforcement agencies.

Using our website

You should note the following:

Cookies may be placed on your computer to collect anonymous information on visitor behavior. You can adjust the settings of your browser to not allow cookies or delete them. See for more information on cookies.

We do not use third-party analytics on our website. However, we cannot prevent third party services such as Facebook or Google from knowing you have visited our website.

Third-Party Links and articles

Our site may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our site, we encourage you to read the privacy notice of every website you visit.

Articles maybe be shared and links to those articles maybe to external third party sites which we do not have any control over, for these articles and sites we would suggest also to look at there privacy policy before providing any information or data.

Access to your information

You have a legal right of access to the personal information we hold about you. If you would like to have a copy, email

You can ask us to remove or correct information about you that you believe is inaccurate.


Opting out


You can request to stop us sending details or removing from our newsletters via clicking the unsubscribe option in the newsletters we send,

Photography and videos at events

Please be aware that we often have a volunteer photographer at our events and the photos will be published in our Facebook group and other social media channels we operate. Individuals will not be identified in these photos. If you not wish to appear in the photographs, please advise the photographer. We will remove any photo you appear in on request. 

This Policy was last revised on 25th May 2020

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